Congratulations to Franklin County Children Services for receiving the 2017 OHRAB Achievement Award! Franklin County Children Services was recognized for its project inventorying and cataloging a large volume of historical records documenting the history of the agency. This included board meeting minutes, photographs, newspaper clippings, brochures and other documents. Following this project these records are now preserved and more accessible.
The Ohio Historical Records Advisory Board has endorsed the History Relevance Campaign’s “Value of History” statement. Going against the perception that “history is nice, but not essential”, this statement shares the ways that history is crucial for ourselves, our communities and our future. More information about the History Relevance Campaign is available at https://www.historyrelevance.com/.
The Ohio Historical Records Advisory Board announces the availability of grants between $500 and $5,000 to archival institutions to fund projects to preserve and/or provide access to Ohio’s historical records. The grants are funded by the National Historical Publications and Records Commission (NHPRC), an arm of the National Archives and Records Administration (NARA). Projects eligible for funding in 2018 include:
- Assessment and Strategic Planning: hiring consultants to identify needs and priorities for improving the organization, description, preservation and access to collections.
- Access, Arrangement and Description: identifying, organizing, and improving access to historical records.
- Preservation: purchasing archival file folders, archival boxes, dehumidifiers, humidifiers, hygrothermographs, or HEPA vacuum cleaners.
- Website Development: Adding collections to online catalog, developing virtual archives, or creating an on-line database. Websites designed to support access to researchers (e.g., online catalogs, finding aids, and digitized collections, rather than curated web exhibits) will receive preference in funding.
Please Note: all projects should produce some type of online content, such as a finding aid, report or digital images.
Grant applications are due February 28, 2018. More information on the grants, including the application packet, is available here.
**PLEASE NOTE: OHRAB is awaiting formal notification from the NHPRC on the funding for the regrants. While it is necessary for OHRAB to announce this grant opportunity and begin to receive your proposals, all awards are contingent on OHRAB receiving the funds from the NHPRC.
Board member Dawne Dewey has shared the story about a young scholar who visited Wright State University’s Special Collections and Archives this past summer. Annabelle visited the archives to research Katharine Wright, sister of the Wright Brothers. The full story is available here on Wright State University’s Special Collections and Archives blog, Out of the Box.
On September 27 OHRAB had the opportunity to present to the Ohio Council of County Officials on the topic of Electronic Media Permanance. Fred Previts (State Archivist), Cindy Hofner (Wood County Clerk of Courts), Brenda Ransom (Wood County Archvist & Records Manager), and Pari Swift (OHRAB Chair) participated. Pictured below, Cindy Hofner with honored guest Senator Randy Gardner.
The Ohio Historical Records Advisory Board Achievement Award recognizes significant accomplishments in preserving and improving access to historical records, in any format, by an Ohio archival institution.
All Ohio institutions responsible for archival records that provide public access to at least a portion of their collections are eligible. Eligible accomplishments include recent special projects or on-going programs that:
- build significant collections
- implement successful preservation strategies
- enhance access to archives
- develop effective digitization programs
Preference will be given to projects or programs that can be adapted for use by other institutions.
Because the award recognizes institutional achievements, individuals are not eligible. Departments employing members of OHRAB are not eligible, but other departments in their institutions are eligible.
Deadline October 12, 2017
More information can be found on our Achievement Awards page…
NOTE: REGISTRATION IS FULL AS OF AUGUST 24, 2017
Registration is now open for the Ohio Electronic Record Committee’s 2017 Fall Workshop, To Scan or Not to Scan: That is the Question! This workshop is free to attend, plus a travel stipend for mileage is being sponsored by OHRAB and the NHPRC.
There will be 2 identical sessions on October 6, 9:00-11:30 and 1:00-3:30, for you to choose from. Seating is limited to 50 per session, so register early. https://goo.gl/forms/uhE4KCl8jbX7P1r12
This workshop will investigate the pros and cons of scanning various types of records, as well as demonstrate a new feasibility tool developed by the OhioERC for evaluating records for digitization. Following the presentation, we’ll have 4 session rotations to take a fun, hands-on, small group, deeper dive into uncovering the hidden costs and variables before, during, and after digitizing, as well as utilizing the feasibility tool and touring the Delaware County Records Center and Archives reformatting operations.
This training has been certified for:
• 2 hours toward NAGARA’s Local Government Archives and Records Administrator’s certificate in the core competency of Reformatting
• 1 credit toward the Ohio Recorders Association professional development
• 2.5 certification maintenance credits for CRMs and CRAs through the Institute of Certified Records Managers
Please see this flyer for more details, the agenda, location, and travel stipend information. Questions can be directed to OhioERC@ohiohistory.org.
Don’t keep this to yourself! Please pass this on to anyone that you feel would benefit from this workshop.
The National Archives and Records Administration has released its Universal Electronic Records Management Requirements.
These requirements provide standards for managing electronic records through their lifecycle and can be used as guidance when designing or purchasing an electronic records management system.
More information is available here.
The May 5, 2017 Board Meeting Minutes have been posted to the Minutes Page.
The Ohio Historical Records Advisory Board (OHRAB) urgently seeks your help in contacting Congress to support the National Historical Publications and Records Commission (NHPRC). The President’s FY2018 budget, released May 23, included no funding for the NHPRC, eliminating the commission. The process has now moved to Congress where House Appropriations Committee subcommittees will be drafting their spending bills by the end of June.
Since 1976, the NHPRC has awarded $1.5 million in grant funding to 50 projects across Ohio to establish archival programs, preserve documents and digitize and make accessible records (a list of projects funded by the NHPRC is available at https://www.archives.gov/nhprc/projects). The NHPRC also funds OHRAB and its activities. This includes an annual regrant program that preserves and provides access to Ohio’s historical records. Since 2011, 73 projects have been funded under this program. In addition, funding from the NHPRC provided electronic records management training to hundreds of Ohioans, helping to ensure that tomorrow’s records will also be preserved.
What can you do? Please contact your representative and share how the NHPRC has benefited your district or Ohio. You can find your representative here: http://www.house.gov/representatives/find/.
The National Humanities Alliance has created a legislative action center that allows you to email Congress about NHPRC funding (http://p2a.co/kLlz8Vr). The website includes a pre-written letter that you can personalize or send as is. The system uses your zip code to identify your House member and Senators automatically.
Legislators are interested to know what programs are important to their constituents. Please let them know how valuable NHPRC and OHRAB have been to your institution and to the public you serve.