Celebrate Archives Month by Honoring the Accomplishments of an Ohio Archival Institution

The Ohio Historical Records Advisory Board Achievement Award recognizes significant accomplishments in preserving and improving access to historical records in any format by an Ohio archival institution.

All Ohio institutions responsible for archival records that provide public access to at least a portion of their collections are eligible. Eligible accomplishments include recent special projects or on-going programs that:

  •  build significant collections
  •  implement successful preservation strategies
  •  enhance access to archives
  • develop effective digitization programs

Preference will be given to projects or programs that can be adapted for use by other institutions.

Because the award recognizes institutional achievements, individuals are not eligible. Departments employing members of OHRAB are not eligible, but other departments in their institutions are eligible.

Nominating letters should be no longer than two pages, 12-pt, single spaced, describing the institution’s program/project along with its goals, accomplishments, and significance. Each must include the nominee’s institutional name along with a contact person’s name, mailing and email addresses, and phone number.

Read the OHRAB Achievement Award flyer for more information.

Send nominations via email or U.S. mail by October 7, 2016 to:

Pari Swift

Senior Records Manager

Ohio Attorney General’s Office, 23rd Floor

30 East Broad Street

Columbus, OH 43215

Pari.Swift@OhioAttorneyGeneral.gov

June 2016 Ohio Archives Grant Opportunity

The Ohio Historical Records Advisory Board (OHRAB) is pleased to announce a second grant opportunity for this year. This grant funding is provided by the National Historical Publications and Records Commission (NHPRC), a division of the National Archives and Records Administration (NARA). These grants are for $500 up to $4,500 and may be used by archival institutions to increase online access to Ohio’s historical records.  Proposals must be received by June 30, 2016.  Awards will be announced July 11 , 2016 and projects must be completed by December 31, 2016. Full details of this grant opportunity and the application packet are available at OHRAB’s website at http://www.ohrab.org/grants/regrant/.

  • Eligible institutions may be public or private that provide public access to archival collections without charging a fee.
  • Any size institution may apply, but preference will be given to institutions with permanently valuable archival materials of 500 cubic feet or fewer.
  • Eligible projects may include those involving physical access, arrangement and description; preservation (including storage materials); and cataloging.  However, projects must include producing some type of online content, such as a finding aid or digital images.
  • Eligible expenses include supplies and storage materials, technical equipment, and contracted services.

Midwest Archives Conference – Grant Writing: An Introduction For Archives and Heritage Agencies

Grant Writing: An Introduction For Archives and Heritage Agencies
Berry Room, Nutter Center; 8:30 am – 12:30 pm

The Midwest Archives Conference in partnership with Special Collections and Archives, Wright State University Libraries Presents, Grant Writing: An Introduction For Archives and Heritage Agencies.

The ability to secure external funding from granting agencies can support strategic initiatives for your organization. Writing successful funding applications isn’t a secret art genetically born into a few elite professionals, but a simple and direct process of describing problems, identifying solutions, and requesting funding to achieve measurable goals. This workshop will provide an introduction to the grant writing process. Participants will receive a broad overview of approaches to aligning grant writing to strategic goals; review a variety of external funding sources for archival and history-based initiatives; become familiar with the basic structure of grant applications; understand the mechanics of the application, review, and selection processes at different funding agencies; discuss important “dos and don’ts” for successful applications; outline the critical post-award work of running and closing funded projects; and understand how to solicit feedback on failed applications to make improvements and reapply. Participants will be invited to identify a current problem at their institution which could be resolved through funding from an external agency. Breakout groups and exercises will allow participants to structure a potential funding request around this problem.

Presenter: Erik Nordberg, Director of the Walter Reuther Library, Wayne State University, Detroit, Michigan.

This workshop is FREE, but a reservation is required. Space is limited! Register online or by calling (937) 775-2092.

A Presentation of the MAC Speakers Bureau Basic Workshop Series Sponsored by Battelle

Free Parking is Available in Lot 1 near the Berry Room Entrance, see map and directions for more information.

2016 Ohio Archives Grant Program

The Ohio Archives Grants (between $500 and $2,000) are funded by the National Historical Publications and Records Commission (NHPRC), an arm of the National Archives and Records Administration (NARA) through their State Board Programming Grants. Projects eligible for funding in 2016 include:

  • Assessment and Strategic Planning: hiring consultants to identify needs and priorities for improving the organization, description, preservation and access to collections.
  • Access, Arrangement and Description: identifying, organizing, and improving access to historical records.
  • Preservation: purchasing archival file folders, archival boxes, dehumidifiers, humidifiers, hygrothermographs, or HEPA vacuum cleaners.
  • Website Development: Adding collections to online catalog, developing virtual archives, or creating an on-line database. Websites designed to support access to researchers (e.g., online catalogs, finding aids, and digitized collections, rather than curated web exhibits) will receive preference in funding. (See “Museum Materials” in Ineligible Expenses below.)

Proposals must be received by February 29, 2016. Awards will be announced March 25, and projects must be completed by December 31, 2016.

Get the application, budget form and support materials…

OHRAB 2015 Achievement Award presented to Delaware County Records Center

Delaware County Records Center Coordinator Christine Shaw (holding plaque) and her staff received the 2015 Achievement Award from the Ohio Historical Records Advisory Board during the county commission meeting on November 16, 2015. Pictured from left to right, County Prosecutor Carol O'Brien, Commissioner Gary Merrell, Records Technician Alison Miller, Records Technician Megan Henry, Commissioner Jeff Benton, Ohio Historical Records Advisory Board member Pari Swift, Commissioner Barb Lewis, Ohio Historical Records Advisory Board member Stephen Badenhop, Records Technician Sharrie Doubikin and County Auditor George Kaitsa.

Delaware County Records Center Coordinator Christine Shaw (holding plaque) and her staff received the 2015 Achievement Award from the Ohio Historical Records Advisory Board during the county commission meeting on November 16, 2015. Pictured from left to right, County Prosecutor Carol O’Brien, Commissioner Gary Merrell, Records Technician Alison Miller, Records Technician Megan Henry, Commissioner Jeff Benton, Ohio Historical Records Advisory Board member Pari Swift, Commissioner Barb Lewis, Ohio Historical Records Advisory Board member Stephen Badenhop, Records Technician Sharrie Doubikin and County Auditor George Kaitsa.

OHRAB Achievement Award 2016

The Ohio Historical Records Advisory Board proudly recognizes two institutions this year:

The Delaware County Records Center:, for its devotion to the care, preservation, and accessibility of county records through continual modernization of processes and dedication to providing convenient public access to the records in its care.

The Kelleys Island Historical Association: for its efforts in implementing archival accession, processing, and cataloging procedures; increasing the accessibility of its collections through the creation and publishing of its inventory; and fostering research through new initiatives.

More information…

OhioERC/OHRAB/NHPRC Workshop: Your Seat at the Purchasing Table: A Records Management Point of View

Are you considering purchasing a records management system? Do you have questions about the procurement process from a records management perspective? If so, the Ohio Electronic Records Committee (OhioERC.org) in collaboration with OHRAB and funding by the National Historical Publications & Records Commission (NHPRC) encourages you to consider attending a FREE half-day seminar this fall. Seminar Flyer

October 28, 2015 @ State Library of Ohio 274 E. First Avenue, Columbus, OH 43201

AM Session: 8:30-11:45 a.m.

PM Session: 12:00-3:15 p.m.

Cost: FREE!

Registration is required for this event @: http://bit.ly/RegisterOhioERC2015Seminar

AM PM
8:30 Registration 12:00
9:00 Records considerations during procurement
This session will provide an overview of the procurement process, including how to ensure recordkeeping concerns are dealt with during the process.Daniel Noonan, e-Records/Digital Resources Archivist, The Ohio State University
12:30
10:00 Break 1:30
10:15 Case study: Ohio Attorney General’s (OAG) Office
Over the past four years, OAG has been implementing a document and records management system to bring order, collaboration and compliance to the office’s records. This session will focus on lessons learned from drafting the RFP, scoring proposals, interviewing vendors, the multi-year design and implementation process, and the interaction between information technology, vendors, records management, legal, and the business units.Pari Swift, Senior Records Manager and Nathan Owens, Records Analyst, Ohio Attorney General’s Office
1:45
11:45 Adjourn 3:15

2015 OHRAB Achievement Award Nominations

Celebrate Archives Month by Honoring the Accomplishments of an Ohio Archival Institution

The Ohio Historical Records Advisory Board Achievement Award recognizes significant accomplishments in preserving and improving access to historical records, in any format, by an Ohio archival institution.

All Ohio institutions responsible for archival records that provide public access to at least a portion of their collections are eligible. Eligible accomplishments include recent special projects or on-going programs that:

  • build significant collections
  • implement successful preservation strategies
  • enhance access to archives
  • develop effective digitization programs

Preference will be given to projects or programs that can be adapted for use by other institutions.

Because the award recognizes institutional achievements, individuals are not eligible. Departments employing members of OHRAB are not eligible, but other departments in their institutions are eligible.

Nominating letters should be no longer than two pages, 12-pt, single spaced, describing the institution’s program/project along with its goals, accomplishments, and significance. Each must include the nominee’s institutional name along with a contact person’s name, mailing and email addresses, and phone number.

Read the OHRAB Achievement Award flyer for more information